Executive Assistant (Fintech)

Location: Milan, Italy; on-site presence in the office is required up to 5 days a week.

Salary: €40,000–€52,000 gross per annum.

Company

hirify.global is building a financial platform that provides payments, benefits, investing, and card services to more than 6.5 million users.

What you will do

• Manage and optimize the complex calendars of multiple C-level executives, prioritizing high-impact engagements and protecting time for strategic work.
• Prepare daily executive briefing packs, attend key meetings, document minutes, and track action items through completion.
• Coordinate international travel and logistics for conferences, roadshows, and external stakeholder engagements.
• Drive alignment on company-wide milestones and deadlines, and organize All-Hands meetings, team ceremonies, and recognition events.
• Ensure decks, data reports, and presentation materials are finalized at least 24 hours before use.
• Manage expenses, procurement requests, documents, and related operational processes.

Requirements

• 3–5 years of experience in a high-pressure executive support or operations role, ideally in a scale-up technology, finance, or consultancy environment.
• Ability to anticipate conflicts and logistical issues and resolve them before they affect executives.
• Mastery of Google Suite, Slack, and Notion, with proficiency in using AI to optimize workflows.
• Fluency in Italian and English.
• Ability to maintain absolute confidentiality when handling sensitive financial or board-level data.
• Flexible, ownership-oriented approach and willingness to go the extra mile.
• Availability to work on-site in the office up to 5 days per week.

Culture & Benefits

• Private health insurance for employees and families, psychological support, and mental health workshops.
• Stock Option Plan, meal vouchers, and relocation support when moving countries.
• Professional development programs, internal mobility, and language courses.
• Unlimited PTO, flexible working hours, and a hybrid working policy.
• Enhanced parental leave and additional leave for child sickness.
• Equal-opportunity workplace focused on diversity and inclusion.