Senior Document Controller (Engineering Information Management)

Location: Aberdeen, Scotland, United Kingdom; hybrid workplace with remote flexibility

Company

hirify.global provides business technology solutions for the energy, public and finance sectors, using technology, specialist teams and domain expertise to support client transformation.

What you will do

• Manage the receipt, registration, distribution, review, approval and archiving of engineering documentation.
• Maintain Master Document Registers, document numbering, revision control and metadata, and administer EDMS access, permissions and workflows.
• Maintain engineering Master Tag Registers and coordinate equipment data, drawings, red-line mark-ups and as-built documentation.
• Support Management of Change processes, project closeout, final documentation reviews, handover and archiving.
• Coordinate with engineering, operations, project teams, contractors and vendors; provide system support and training.
• Perform quality checks and audits, produce KPI reports, and improve document control, information governance and engineering data management practices.

Requirements

• Proven experience in a senior document control, engineering information management or engineering data management role.
• Previous experience within oil and gas, energy, engineering or industrial environments.
• Strong working knowledge of engineering documentation, technical drawings and document control processes.
• Experience administering EDMS platforms and managing document review and approval workflows.
• Good understanding of document numbering, revision control, metadata management and information governance.
• Experience coordinating engineering documentation with multidisciplinary teams, contractors and vendors.
• Strong attention to detail and the ability to maintain accurate, consistent and compliant engineering records.
• Excellent communication, organisation and stakeholder management skills.
• Ability to manage competing priorities across operational and project environments.

Nice to have

• Experience with Omega PIMS, ProArc, Assai or similar engineering document management systems.
• Knowledge of engineering Master Tag Registers, equipment data and asset information management.
• Familiarity with SAP, SafeEx or other operational information systems.
• Understanding of Management of Change processes and engineering as-built documentation.
• Experience supporting digital twin initiatives or engineering information improvement projects.
• Knowledge of records management, information governance and regulatory compliance requirements.

Culture & Benefits

• Personalised career development plans with learning and development opportunities.
• Flexible working arrangements supporting work-life balance.
• Generous annual leave, enhanced family-friendly benefits and a pension scheme.
• Access to private health, wellbeing and insurance schemes.
• Inclusive and diverse workplace with equal-opportunity employment practices.