Production Coordinator (Experiential Events)

Location: hirify.global Japan; Tokyo Prefecture, Japan. Onsite support and coordination are required for live production and events.

Company

hirify.global is an experiential marketing agency that designs and delivers brand experiences and event projects for clients.

What you will do

• Update project status reports, schedules, action items, documents, and project assets to support timely delivery.
• Research and coordinate partners, suppliers, resources, production items, freelance resources, contracts, purchase orders, invoices, and SOWs.
• Coordinate communications, meetings, creative sessions, debriefs, agendas, attendees, meeting setup, minutes, contact reports, and action lists.
• Coordinate team travel for site visits, client meetings, and onsite events, and provide onsite support for live production.
• Support the Producer, Logistics Manager, Account Director, Lead Producer, Creative team, and wider project team with mandatory production tasks, proposals, budgets, research, and client brainstorms.

Requirements

• Business proficiency in both Japanese and English.
• Strong project management, organizational, and communication skills.
• Production competencies including client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility, and professional confidence.
• Ability to manage schedules, conflicting priorities, tight deadlines, and multiple stakeholders while maintaining attention to detail.
• Ability to take ownership of assigned work and remain calm under pressure.
• Ability to work collaboratively with producers, account teams, creative teams, suppliers, freelancers, and clients.

Culture & Benefits

• Inclusive workplace where employees are treated equally, respected, and encouraged to share their opinions.
• Collaborative culture focused on curiosity, boldness, shared ownership, and cross-disciplinary teamwork.
• Opportunities to work across clients, disciplines, and global teams on brand experience projects.
• Accommodation is available for candidates who need support participating in the application process.