Administrative Assistant

Location: On-site in Abu Dhabi, United Arab Emirates, Monday through Friday, 10 a.m.–7 p.m.

Company

hirify.global is a venture-backed defense-tech company developing intelligent systems, including autonomy software, aircraft, and simulation technologies.

What you will do

• Manage calendars for assigned leaders, coordinate meetings, resolve scheduling conflicts, and maintain accuracy across multiple time zones.
• Coordinate internal, external, customer, partner, and stakeholder meetings, including logistics and communications.
• Arrange business travel, prepare itineraries, and process expense reports for VP-level leaders.
• Provide administrative support through meeting logistics, note-taking, action tracking, document management, and day-to-day coordination.
• Support leadership activities, executive visits, offsites, and team events while maintaining coverage during absences.
• Provide on-site office support, including package receipt, office services, maintenance coordination, and office-related expenses.

Requirements

• 3+ years of executive, administrative, or office support experience.
• Fluent spoken and written English required.
• Experience managing calendars, scheduling meetings, coordinating travel, and processing expense reports.
• Strong organization, time management, communication, discretion, integrity, and attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Ability to work independently, manage multiple priorities, and adapt to changing business needs.

Nice to have

• Experience supporting VP, Senior Director, or equivalent leadership.
• Fluent spoken and written Arabic.
• Experience in aerospace, defense, manufacturing, or another fast-paced organization.
• Familiarity with Concur, Costpoint, and coordination of meetings, offsites, or team events.
• Associate's or bachelor's degree in Business Administration or a related field, or equivalent practical experience.

Culture & Benefits

• Full-time employee position with a comprehensive total rewards package aligned to the country office location.
• Collaborative administrative community with knowledge sharing and team initiatives.
• Work includes support for local leadership activities, executive visits, and cross-functional business operations.