Office Manager (Defense Tech)

Location: Lviv, Ukraine — hybrid

Company

hirify.global develops autonomous drone software that enables coordinated operations without pilots and has been tested in Ukraine.

What you will do

• Run daily workplace operations, including supplies, meeting rooms, seating plans, office moves, cleanliness, and maintenance.
• Manage the office lunch programme, including menus, dietary requirements, vendors, quality control, headcount, and budget.
• Coordinate access, keys, badges, visitors, deliveries, and security procedures with the Security team.
• Manage suppliers, contractors, quotes, service expectations, contracts, payments, petty cash, utilities, and office bills.
• Support hardware storage, HR administration, all-hands meetings, offsites, team events, and community-building initiatives.
• Help build a connected, well-organised, safe, and welcoming office environment.

Requirements

• 5+ years of experience managing a large office of 50+ people in office management, workplace operations, or facilities.
• Experience working with international, multicultural teams.
• Hands-on experience with vendors, budgets, petty cash, and confidential information.
• Strong organisation, attention to detail, communication skills, and the ability to manage multiple priorities.
• Excellent Ukrainian and English at B2 level or higher required.
• Positive, proactive, people-focused attitude and willingness to learn.

Nice to have

• Office management experience in a fast-growing technology or defense company.
• Event planning experience.
• Working knowledge of HR administration.

Culture & Benefits

• Mission-driven work supporting Ukrainian and global defense capabilities.
• Close-knit team with short feedback loops and visible impact from individual initiative.
• Exposure to hardware, autonomy, and operations domains.
• Medical insurance, paid sick leave, and 20 paid days off per year.
• Defense-sector benefits, including military reservation.

Hiring process

• Recruiter screen.
• Team interview, hiring manager interview, and security check.
• Offer.