Junior Executive Operations Coordinator

Location: Kyiv, Ukraine; hybrid work model with the option to work remotely or from the Kyiv office. Occasional in-person requests may be required.

Company

hirify.global develops consumer software and cybersecurity products, including CleanMyMac, Setapp, ClearVPN, and Moonlock.

What you will do

• Manage the US-based CMO’s calendar across a seven-hour time-zone difference.
• Coordinate executive meetings by preparing agendas, collecting pre-read materials, taking notes, and tracking follow-ups.
• Support leadership with administrative tasks, reminders, and urgent operational requests.
• Coordinate flights, hotels, itineraries, and last-minute travel updates.
• Handle discreet personal requests and occasional local errands for the CEO.
• Facilitate communication between executives, department heads, and cross-functional teams.

Requirements

• At least one year of experience in administrative support, project coordination, office management, or personal assistance.
• Upper-Intermediate English and fluent Ukrainian are required.
• Strong organization, attention to detail, initiative, integrity, discretion, and professional maturity.
• Ability to reprioritize quickly and handle occasional urgent scheduling or travel requests outside standard hours.
• Proficiency with Google Workspace and daily use of AI tools such as ChatGPT or Claude.
• Ability to work across international time zones, especially US time gaps.

Nice to have

• Familiarity with Jira or Confluence.
• Strong independent writing skills for business correspondence, briefs, and executive summaries.
• Experience supporting C-level executives in technology companies or fast-paced startups.

Culture & Benefits

• Hybrid work model with a Kyiv coworking office available around the clock.
• Flexible working hours based on trust and cooperation.
• Medical insurance from the first month, with a yearly medical insurance allowance for employees abroad.
• Personal time off, parental leave, and sabbaticals after five years.
• Education opportunities, development reviews, internal communities, and feedback training.
• Support for mobilized employees, veterans, military personnel, and colleagues affected by the war in Ukraine.

Hiring process

• Hiring steps may vary depending on the position and generally include several role-specific stages.