Recruiting Coordinator

TL;DR

Recruiting Coordinator: Orchestrating and owning all aspects of interview logistics, from scheduling to communication to day-of coordination. Focus on proactively solving challenges and improving interview logistics.

Location: San Francisco or New York City. 2 days/week in-office

Salary: $37/hour

Company

hirify.global is the #1 contract lifecycle management platform for innovative companies.

What you will do

• Own and orchestrate all aspects of interview logistics, from scheduling to communication to day-of coordination, with precision, care, and a high attention to detail.
• Maintain visibility across the full recruiting calendar, balancing multiple functions and time zones
• Deliver a thoughtful, seamless candidate experience at every stage of the process
• Partner with recruiters and hiring teams to proactively solve challenges and improve interview logistics
• Bring a team-oriented mindset to every interaction, ensuring clarity, alignment, and follow-through
• Contribute to recruiting programs and cross-functional projects that elevate candidate experience and operational excellence.

Requirements

• 2–3 years of coordination or administrative experience, ideally in a high-growth or startup environment
• Excellent judgment and creative problem-solving skills. You stay calm under pressure and respond thoughtfully in real time
• Clear and thoughtful written, verbal, and interpersonal communication with a strong sense of audience and tone
• Ability to manage multiple moving parts with focus and flexibility
• A high-context, highly collaborative mindset. You take initiative, stay curious, and elevate the process for everyone involved
• Embraces change and ambiguity as part of building something great - brings structure to unstructured situations and stays proactive when systems or priorities evolve
• Comfort with complex software tools like Applicant Tracking Systems (we use Ashby) and eagerness to learn new ones

Nice to have

• Experience with high-volume scheduling in a Recruiting Coordinator, Executive Assistant, or similar capacity

Culture & Benefits

• hirify.global’s values– Intent, Empathy, Drive, and Integrity– guide everything hirify.global does, including how they hire.
• Focused, collaborative team with ambitious goals.