Office Manager

Location: Paris, France; onsite role with no remote work option

Salary: €34,000–€42,000 per year

Company

hirify.global operates Maison W, a 3,000 sqm Paris headquarters hosting employees and sub-tenant companies.

What you will do

• Own the smooth day-to-day running of the office and manage facilities requests through the ticketing system.
• Coordinate cleaning, maintenance, catering, supplies, technical interventions, purchases, invoices, and service levels with external providers.
• Organise on-site repairs, furniture moves, meeting-room setups, events, move-ins, move-outs, and building works for employees and sub-tenants.
• Support employee experience through onboarding logistics, internal events, welcoming spaces, and workplace feedback initiatives.
• Carry out safety checks, maintain registers, report incidents, and follow corrective actions through to completion.
• Maintain procedures, supplier documentation, operational data, reporting, and workplace tools, including AI and automation initiatives.

Requirements

• 1–3 years of experience in office management, facilities, workplace operations, events, executive or administrative support, or hospitality.
• Strong organisation, prioritisation, initiative, reliability, and service orientation.
• Ability to manage multiple requests, coordinate suppliers and tenants, resolve unexpected situations, and escalate when needed.
• Excellent interpersonal and communication skills with employees, suppliers, and tenants.
• Excellent written and spoken French and English.
• Comfort using ticketing systems, Notion, and Google Workspace, with an interest in AI and automation.

Nice to have

• Experience in a coworking space, multi-tenant building, or scale-up.
• Experience with supplier coordination or event logistics.

Culture & Benefits

• Hands-on support from the Senior Workplace Operations Manager while learning to manage a complex, multi-tenant building.
• Work closely with the front-desk team, external providers, employees, tenants, and multiple internal departments.
• Contribute to engagement, belonging, inclusion, and employee workplace experience initiatives.

Hiring process

• Online interview with Talent Acquisition.
• Job expertise interview with the Workplace Experience Manager, followed by an interview with the People Operations Team Lead.
• Final stakeholder interview; the process takes approximately two weeks.