9 дней назад
DG and Member States Administrative Assistant (Space and Defence)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
DG and Member States Administrative Assistant (Space and Defence): Coordinating agendas, meetings, correspondence, travel, site access, office distribution, and departmental administration in an international space and defence environment with an accent on executive support, mission logistics, and stakeholder coordination. Focus on managing complex meeting and travel arrangements, processing visa applications, coordinating staff and contractor access, and maintaining administrative records.
Location: Paris, France
Company
provides digital end-to-end systems and engineering services for information technology, space data engineering, and space and defence organisations.
What you will do
- Organise agendas, meetings, online sessions, minutes, and follow-up actions for relevant heads.
- Manage inboxes, correspondence, incoming letters, phone lines, and general communications.
- Coordinate department and external traveller missions, including bookings, mission claims, and visa applications.
- Manage leave calendars, conference planning, office supplies, site access, office distribution, and room bookings.
- Coordinate staff and contractor arrivals and departures with management, human resources, and facilities teams.
- Administer ESA subsidies and memberships and maintain minister and cabinet contact lists.
Requirements
- Bachelor’s degree in political science or a relevant field.
- At least 8 years of relevant experience in an international environment.
- Fluent English is mandatory.
- Proactive attitude and excellent communication skills.
Nice to have
- Knowledge of French.
Culture & Benefits
- International working environment supporting space and defence organisations.
- Inclusive workplace committed to gender diversity and combating discrimination.
- Meetings may be organised in person or online using Teams or WebEx.
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