Event and Administrative Coordinator (IT)

Location: Paris, Île-de-France Region, France; comparable salary information is also provided for Istanbul and Mexico-based officials.

Salary: starting from 4 502.33 EUR per month for Paris-based officials, 191 704.67 TRY per month for Istanbul-based officials, or 72 216 MXP per month for Mexico-based officials, depending on the duty station and experience.

Company

The hirify.global is an international organisation of 38 member countries that develops evidence-based policies, standards, data, and analysis to improve economic and social well-being.

What you will do

• Provide executive administrative support, manage schedules and priorities, maintain meeting files, and coordinate information and correspondence.
• Plan official missions and travel, including logistics, itineraries, and expense reporting.
• Organise workshops, meetings, symposia, and conferences, covering venues, agendas, participants, materials, and on-site support.
• Manage IT equipment, access rights, software requests, subscriptions, inventories, and first-level support with corporate IT teams.
• Support migrations, platform updates, Microsoft Teams, eShare, multimedia, remote conferencing, and other digital workplace tools.
• Coordinate procurement, expenditure tracking, administrative continuity, and continuous improvement across the Centre.

Requirements

• University degree in business administration, office management, public administration, or a related field; extensive experience may be considered with a secondary degree.
• Relevant experience in an international environment, including large-scale meetings and events, travel management, and digital resources management.
• Good knowledge of Microsoft Office Suite and the ability to quickly learn hirify.global software such as SAP Missions, event and conference management systems, SharePoint, Olis, and O.N.E.
• Excellent written and oral command of English or French, plus knowledge of the other official hirify.global language and willingness to reach a good working level.
• Demonstrated collaboration, integrity, adaptability, organisation, and ability to manage competing priorities.

Nice to have

• Knowledge of Spanish and/or Turkish.
• Experience with other languages, hirify.global systems, or related digital workplace tools.

Culture & Benefits

• One-year fixed-term appointment with the possibility of renewal.
• Allowances may be available depending on eligibility; Paris-based salary is exempt from French income tax.
• International work environment supporting collaboration, innovation, and continuous improvement.
• Equal opportunity employment for qualified nationals of hirify.global member countries.

Hiring process

• Core competencies are assessed during the hiring process, including vision and strategy, collaboration, ethics and integrity, achieving results, and embracing change.
• The appointment may be made at one grade lower based on qualifications and professional experience.