Executive Administrative Assistant (Entertainment)

Location: New York City, NY; onsite

Salary: $125,000–$160,000 USD per year

Company

hirify.global develops immersive experiences, advanced technologies, media, live sports and entertainment networks, and streaming products.

What you will do

• Provide high-level administrative support to the President and COO in a fast-paced, high-velocity environment.
• Manage and optimize shifting executive calendars across East and West Coast offices, resolving conflicts proactively.
• Coordinate correspondence, phone calls, documentation, approvals, expenses, payment authorizations, and Coupa workflows.
• Plan and manage end-to-end travel logistics and itineraries, including required last-minute travel alongside the President and COO.
• Prepare and format executive presentations, briefing materials, and other materials for internal and external engagements.
• Act as a liaison across administrative teams and manage changing priorities with discretion and sound judgment.

Requirements

• At least 10 years of hands-on experience supporting C-suite executives and driving or expediting projects in a complex, fast-paced organization.
• Proven ability to manage ambiguity, rapidly changing priorities, tight deadlines, and frequent context switching.
• Exceptional discretion, integrity, and experience handling sensitive and confidential information.
• Highly proficient in Microsoft Outlook, Excel, and Word, with advanced PowerPoint presentation design and formatting skills.
• Availability to work outside standard business hours and travel as required by executive schedules.
• Ability to follow appearance and presentation guidelines while working onsite.

Nice to have

• Experience in the entertainment or technology industries.

Culture & Benefits

• Professional development resources focused on upskilling, career growth, and long-term employee development.
• Equal employment opportunity and reasonable accommodation practices.
• Fast-paced, collaborative environment supporting immersive experiences, technology, media, sports, and entertainment.