Senior Meeting Planner (Speaker Bureau/Pharma Agency)

Location: New York, NY, USA; eligible for hire in select U.S. locations. On-site event management and travel may be required.

Salary: USD 57,680–84,000 per year

Company

hirify.global INTOUCH is a global full-service marketing agency network serving the life sciences industry through creative, media, enterprise solutions, and data analytics services.

What you will do

• Plan and execute small live and virtual meetings and events with fewer than 50 attendees.
• Coordinate venues, contracts, travel, food and beverage, room setups, virtual platforms, audiovisual services, and ancillary vendors.
• Manage audience recruitment, attendee data, healthcare professional payments, vendor invoices, and transportation manifests.
• Prepare attendee spend reports and complete Sunshine Act compliance reporting, invoice reconciliation, and pass-through cost tracking.
• Update program materials and coordinate communications with attendees, clients, vendors, and internal departments.
• Manage multiple programs independently, including on-site execution, international travel, scope changes, and cross-functional coordination.

Requirements

• Experience in speaker bureau or pharmaceutical agency environments is required.
• Four-year college degree and 2–3 years of meeting planning experience.
• Experience with Cvent and other web-based registration systems.
• Experience executing virtual meetings with platforms such as Zoom, WebEx, Adobe Connect, On24, or GoToMeeting.
• Knowledge of hotel, air travel, and event planning; strong accounting, negotiation, prioritization, and multitasking skills.
• Ability to manage and travel to meetings in the U.S. and internationally; availability for evenings and weekends when required.

Nice to have

• CMP certification.

Culture & Benefits

• Work in a life sciences marketing environment focused on improving patient outcomes.
• Inclusive culture emphasizing diversity, equity, and inclusion.
• Core values include patient-minded work, client delight, action, talent development, collaboration, communication, and innovation.
• Competitive salary and benefits package.