Executive Assistant (Contract Role)

Location: Singapore, SGP

Company

hirify.global develops materials science and engineering solutions, equipment, and services for semiconductor chips and advanced displays.

What you will do

• Manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings across multiple time zones.
• Prepare agendas, meeting materials, presentations, reports, spreadsheets, notes, and follow-up actions.
• Organize leadership meetings, town halls, off-sites, and business reviews, including logistics, catering, rooms, and technology.
• Arrange domestic and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Manage expense reports, records, procurement requests, budgets, vendors, and administrative documentation.
• Act as a confidential point of contact for executives, stakeholders, and leadership teams while improving administrative processes.

Requirements

• Bachelor’s degree or equivalent experience.
• 5+ years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, and SharePoint.
• Experience working with Concur.
• Excellent verbal and written communication, organization, multitasking, problem-solving, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.

Nice to have

• Experience supporting Director, VP, or C-level executives.
• Experience coordinating global meetings and international travel.
• Project coordination and event management experience.
• Experience in a multinational corporate environment.

Culture & Benefits

• Supportive work culture focused on learning, development, and career growth.
• Health and wellbeing programs and employee support.
• Full-time temporary worker position.
• No travel required for the role.
• Relocation is not available.