Project/Program Manager (NonTech) Executive Assistant

Location: Tokyo, Japan; regular coordination with APAC and global time zones.

Company

hirify.global develops a leading real-time 3D platform and game engine used across gaming and industries including automotive, manufacturing, and healthcare.

What you will do

• Plan and execute programs and initiatives for APAC business-unit leadership, translating priorities into timelines and deliverables.
• Manage cross-regional travel programs, team onsites and offsites, leadership events, vendors, and related logistics.
• Coordinate executives, internal teams, external partners, meetings, calendars, agendas, and communications across Japan, Korea, APAC, and global stakeholders.
• Prioritize concurrent workstreams, identify risks, resolve conflicts, and unblock delivery with minimal direction.
• Manage program budgets and multi-country expense reconciliation across vendors, travel, and events.
• Produce executive-ready briefs and status updates while building repeatable operating processes and rhythms.

Requirements

• Proven experience managing programs or projects in hyper-growth, cross-functional environments.
• Japanese and English communication skills required.
• Strong written and verbal communication, sound judgment, integrity, and discretion with confidential information.
• Experience operating in collaborative, matrixed organizations and managing ambiguity and change.
• Availability for regular overlap with APAC time zones and coordination with global stakeholders.
• Proficiency with Workday, Slack, and administrative or financial-tracking systems; experience with complex multi-country expense reporting and travel coordination.

Nice to have

• Korean communication skills.
• Experience supporting technology, gaming, or sales executives.
• Experience with Google Workspace, Microsoft Office, Asana, Airtable, or Smartsheet.
• Experience coordinating employee experience, onboarding, offsites, or team events at scale.

Culture & Benefits

• Health, life, and disability insurance, with offerings varying by country and employment status.
• Commute subsidy, retirement or pension plans, vacation and personal days.
• Employee stock ownership and potential eligibility for incentive plans and equity awards.
• Parental leave, family-care programs, mental health support, and a global employee assistance program.
• Training and development programs, employee resource groups, volunteering, and donation matching.