Office & AI Assistant (AI)

Location: On-site in Warsaw, Poland

Company

hirify.global is an international IT consulting company providing support for office and project-team operations.

What you will do

• Manage daily office operations, documentation, correspondence, logistics, procurement, equipment orders, and consultant travel planning.
• Support the CEO, HR, Sales, Recruitment, and Project teams.
• Manage and improve ATS workflows, including AI-assisted candidate uploads, tagging, screening support, and reporting.
• Organize candidate and consultant events, including invitations, follow-ups, and basic content preparation.
• Build simple AI and no-code workflows with ChatGPT, Claude, Zapier, Notion AI, and similar tools.
• Track operational KPIs, prepare weekly dashboards, document standard operating procedures, and automate repetitive tasks.

Requirements

• 1–2 years of experience in office administration, recruitment support, operations, executive support, or a similar role.
• Very good spoken and written English and Polish.
• Hands-on daily experience with AI tools such as ChatGPT or Claude.
• Comfort with no-code automation, simple APIs, integrations, and effective prompt creation; programming experience is not required.
• Strong organization, independence, speed, prioritization, and curiosity about eliminating manual work.
• Good knowledge of MS Office, especially Excel, Word, and Outlook.

Culture & Benefits

• Stable cooperation in an international environment.
• Close collaboration with leadership and the opportunity to improve internal processes.
• Space to experiment with AI tools and introduce automation solutions.
• Private medical care and an open, supportive work culture.
• Central Warsaw WeWork office with a relaxation area, fresh barista-made coffee, and a pet-friendly environment.