Coordination Lead and Office Manager (Insurance)

Location: Milan, Italy

Salary: €40,000–€50,000 annual base salary

Company

hirify.global SA is a Luxembourg-based non-life insurance company expanding its presence in Italy through a newly opened Italian branch.

What you will do

• Oversee the day-to-day operational, administrative, and coordination activities of the Italian branch.
• Manage intermediary mandates, collaboration agreements, training requirements, performance reporting, complaints administration, and certified email correspondence.
• Maintain Product Oversight and Governance documentation, registers, repositories, and administrative records.
• Coordinate accountants, legal advisers, notaries, public bodies, industry associations, suppliers, contractors, and service providers.
• Support forecasting, planning, reporting, budget control, change management, HR administration, and customer experience initiatives.
• Act as an administrative point of reference for interactions with IVASS and ANIA.

Requirements

• 2–5 years of experience in organisational or coordination roles, ideally in insurance, financial services, or a related consultancy.
• Degree in Business Administration, Economics, Law, or a related discipline is preferred.
• Experience in project and budget management, stakeholder coordination, and supplier relationship management.
• Strong organisation, attention to detail, communication, problem-solving, and deadline-management skills.
• Ability to work autonomously with local management, central functions, external advisers, and international stakeholders.
• Excellent written and spoken English is required.

Culture & Benefits

• Hands-on operational role supporting the Managing Director and the Italian team.
• Opportunity to contribute to the expansion of a newly opened Italian branch.
• International working context with colleagues and stakeholders across the wider group.
• Permanent, full-time employment.