Administrative Officer (Absence Cover)

Location: Rome, Italy

Salary: EUR 2,859 per month after tax, excluding 12.99% personal pension and insurance contributions.

Company

hirify.global is an international life sciences research organization focused on fundamental research and service activities, including epigenetics and neurobiology.

What you will do

• Provide high-level administrative and organizational support to the Head of Unit, including diary management, scheduling, correspondence, and follow-up.
• Plan meetings, committees, seminars, courses, conferences, and other events, including logistics, materials, audiovisual arrangements, minutes, travel, and accommodation.
• Organize travel and process travel expenses, reimbursements, invoices, and cost allocations.
• Support day-to-day financial administration, including credit card reconciliation and maintaining financial records.
• Coordinate arrangements for scientific visitors, seminar speakers, and PhD student visits.
• Support recruitment and selection activities, procurement, liaison work, and continuity during colleagues' absences.

Requirements

• Advanced English and good working knowledge of Italian, with confident and professional communication in both languages.
• Relevant administrative experience, preferably in an international or multicultural environment.
• Excellent organizational, time-management, interpersonal, and communication skills.
• Ability to work autonomously, prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Confidence using standard office applications, spreadsheets, databases, and records-management systems.
• Accuracy, discretion, sound judgment, and the ability to handle sensitive and confidential information.

Nice to have

• Experience organizing online or in-person meetings, events, seminars, or conferences.
• Administrative or personal-assistant support experience for senior management.
• Experience with financial administration, travel expenses, payments, purchasing, recruitment, or procurement.
• Experience in a scientific, research, or academic environment.

Culture & Benefits

• One-year fixed-term contract covering an absence.
• Flexible working arrangements in an international, inclusive, and collaborative environment.
• Tax-free salary structure, allowances, pension scheme, and insurance benefits.
• Private medical insurance, 30 days of annual leave, and additional public holidays.
• Relocation package with an installation grant where applicable.
• Family benefits, parental leave, international newcomer support, and access to campus and social activities.

Hiring process

• Submit a cover letter and CV through the online application system.
• Applications close on 14 October 2026 at 23:59 CET.