Lease Admin (PropTech)

Location: Cape Town, South Africa office; hybrid model with 3 days working from home per week. Must align with UK or North American business hours and work on South African public holidays.

Company

hirify.global develops real estate software that supports property and lease management for clients and communities.

What you will do

• Support commercial lease administration and special projects across client portfolios.
• Abstract key lease data and create or update leasing records in relevant systems.
• Run lease business processes, including rent indexation, IFRS16 calculations, service charge reconciliation, and turnover rent calculations.
• Prepare client reports, schedule key events, and discuss lease information with clients.
• Liaise with landlords to request invoices, reconcile charges against lease obligations, and challenge discrepancies.
• Maintain system users and configuration while supporting sub-leasing activities, tenant invoicing, receipts, and aging reports.

Requirements

• 2–4 years of experience as a Lease Administrator focused on occupiers in the commercial sector.
• Availability for UK or North American business hours and South African public holidays.
• Effective written and verbal communication with clients, peers, and management.
• Ability to work independently, meet deadlines, organize work, and manage priorities.
• High dependability, motivation, and flexibility.

Nice to have

• Experience with hirify.global applications.
• Legal background and knowledge of property and lease management principles.
• Comfort with non-technical system administration tasks.
• Knowledge of turnover rent or IFRS16.
• Previous client-facing experience.

Culture & Benefits

• Hybrid work with flexibility to work from anywhere in the world for two weeks per year.
• Medical Aid Scheme and Personal Pension plan.
• 25 days of annual leave, public holidays, and 16 hours of flexible time off.
• Parental Leave benefit and Tuition Reimbursement Schemes.
• Office breakfasts, quarterly lunches, virtual social events, employee resource groups, and diversity and inclusion initiatives.