Office Manager & Executive Assistant (Crypto)

Location: Dubai, UAE, with periodic travel to Abu Dhabi; in-person Dubai office culture with the option to work from home once a week when needed.

Company

hirify.global operates a crypto content and onboarding platform with millions of wallets created and a global audience.

What you will do

• Manage corporate secretarial administration across the Dubai and Abu Dhabi entities, including records, registers, licenses, filings, and renewal deadlines.
• Coordinate compliance and administrative matters with free zone authorities, government bodies, PRO and visa service providers, banks, and external legal or accounting advisors.
• Support the Abu Dhabi entity setup and ongoing administration.
• Provide calendar and inbox management, meeting coordination, travel arrangements, expense reporting, and correspondence support to the CEO, COO, and CLO.
• Coordinate vendors, facilities, supplies, office events, troubleshooting, and employee onboarding and offboarding documentation.
• Handle confidential corporate, financial, and personnel information while proactively identifying compliance deadlines and administrative gaps.

Requirements

• 5+ years of experience as an Office Manager, Executive Assistant, Personal Assistant, or in a similar corporate administration role, ideally supporting senior executives.
• Hands-on experience with UAE corporate administration and compliance, including trade licenses, visas, free zone or mainland company documentation, and renewals.
• Exceptional organizational and multitasking skills with strong attention to detail and follow-through.
• A proactive, self-starting approach, with the ability to identify priorities and take ownership without close supervision.
• Excellent written and verbal English communication skills.
• High discretion and professionalism when handling confidential information.
• Based in Dubai, UAE, with willingness and flexibility to travel periodically between the Dubai and Abu Dhabi offices.

Nice to have

• Experience in a startup, technology, or crypto/fintech environment.
• Experience supporting the setup or administration of a new corporate entity in the UAE.
• Familiarity with HR information systems such as BambooHR and office or productivity tools such as Google Workspace and Slack.
• Additional language skills beyond English.

Culture & Benefits

• Competitive salary and benefits package.
• Collaborative, in-person team culture in the Dubai office.
• Option to work from home once a week when needed.
• Opportunity to grow in a fast-moving global organization.