Workplace Manager

Location: Shanghai, China; office-based with a minimum of 4 days per week in the office and commuting distance required

Company

hirify.global develops listening experiences and operates a global real estate and workplace function.

What you will do

• Provide customer service to employees, visitors, and vendors while maintaining a welcoming office presence.
• Oversee front desk operations, mail distribution, service requests, and general office inquiries.
• Manage vendors, including vendor selection, contract coordination, service transitions, and ongoing relationships.
• Coordinate meetings, conference room bookings, catering, office layouts, and space planning while monitoring utilization.
• Process invoices and purchase requisitions and support accurate budget tracking and reporting.
• Manage office supplies, shipping and receiving, travel assistance, and safety and security programs, including emergency response coordination.

Requirements

• Fluent Chinese and English with excellent written and verbal communication skills.
• At least 3 years of experience in workplace management or a similar role.
• Experience managing projects, contracts, and construction-related activities.
• Knowledge of facility management technology, security technology, and workplace management systems.
• Strong attention to detail, customer service skills, initiative, and the ability to work independently.
• Must live within commuting distance of the Shanghai office and work in the office at least 4 days per week.

Nice to have

• Experience working in a corporate environment.
• Familiarity with Jira, Confluence, Zoom, Slack, Canva, and GSuite.
• Experience with Windows, Mac OS, and iOS.
• Positive attitude, eagerness to learn, and ability to collaborate effectively.

Culture & Benefits

• Work closely with local teams and global real estate and workplace colleagues.
• Support an inclusive workplace where employees can do their best work.
• Work in a hands-on role with varied responsibilities and changing priorities.
• Provide travel assistance, including visa letters and car arrangements.

Hiring process

• Applications are reviewed before candidates receive an update.