PWS Team Assistant (AP)

Location: Hong Kong; minimum 3–4 days per week in the office, with occasional travel possible

Company

hirify.global develops technology and solutions that enable people and teams to collaborate and work productively.

What you will do

• Provide administrative support, including filing, invoicing, supplier management, database maintenance, and distribution list updates.
• Manage product samples, including ordering, packing, shipping, and stock tracking.
• Support the PWS Leadership Team with planning, travel coordination, visa arrangements, meeting rooms, and local assistance.
• Coordinate meetings, workshops, virtual and on-site events, team activities, dinners, and visitor logistics across Asia.
• Support global projects and events, coordinate project-based work, and collaborate with internal staff and external partners across time zones.
• Prepare meeting minutes using AI tools and manage event invoicing and budget tracking.

Requirements

• At least 5 years of experience providing team support in an international, fast-paced environment.
• Experience in event management or hospitality; C-level support experience is an advantage.
• Proficient computer skills and knowledge of Google Workspace and standard office administration practices.
• Knowledge of basic finance and accounting systems, such as Oracle Ipro.
• Fluent spoken and written English, Cantonese, and Mandarin required.
• Strong organizational, planning, communication, interpersonal, analytical, and problem-solving skills, with a proactive and reliable approach.

Culture & Benefits

• Collaborative and inclusive environment that values openness, initiative, humility, and continuous improvement.
• Hybrid work model with flexibility varying by role and department.
• Competitive benefits and working environments designed to support physical, financial, emotional, intellectual, and social wellbeing.
• Global workplace with diverse teams and opportunities to collaborate across regions.