Senior HR & Payroll Specialist

TL;DR

Senior HR & Payroll Specialist: Managing end-to-end payroll operations and HR record-keeping for global entities with an accent on compliance, variance analysis, and process automation. Focus on streamlining payroll coordination across diverse jurisdictions, maintaining HRIS accuracy, and ensuring seamless execution within a fast-paced environment.

Location: Must be based in Warsaw, Poland; hybrid work model requires 4 days per week in the office.

Company

hirify.global is an AI-powered operating system for the global beauty, wellness, and self-care industry, connecting millions of consumers with businesses worldwide.

What you will do

• Run payroll and HR operations for entities in Europe and the GCC region.
• Partner closely with internal departments and external payroll providers (e.g., Deel, Symmetrical).
• Perform variance analysis and implement controls to ensure accurate payslip generation.
• Maintain and update HR data within the HiBob system.
• Prepare payroll-related journal entries and manage holiday/leave calculations.
• Draft jurisdiction-specific employment templates with support from legal counsel.

Requirements

• 1-2+ years of experience in payroll, HR, or finance, preferably in an international environment.
• Proficiency in English at a minimum B2 level.
• Strong expertise in Excel (formulas, pivot tables, and data analysis).
• Solid understanding of data confidentiality, labor laws, and payroll regulations.
• Proactive mindset with the ability to work independently in a dynamic environment.
• Knowledge of Polish labor law and regulations is highly desirable.

Nice to have

• Experience using HRIS/Payroll platforms like HiBob, Deel, or Sage.
• Extensive experience managing payroll compliance across Eastern Europe and the GCC region.

Culture & Benefits

• Fast-paced, global work environment with high autonomy.
• Hybrid work flexibility (1 day per week remote).
• Opportunities to contribute to payroll automation and system integration projects.
• Collaborative team culture focused on professional growth and support.

Hiring process

• 20-minute video screen call with the Talent Team.
• 30-minute video interview with the Payroll & HR Admin Team Lead.
• Final in-person meeting with the Payroll Team and VP of Accounting & Controller.