1 день назад
Executive Assistant & Office Manager (Bangalore)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant & Office Manager (Bangalore) (Executive Support/Office Operations): Building and running a new Bangalore office while supporting senior leadership through calendar management, travel coordination, communication, meetings, and administrative operations with an accent on organization, discretion, and proactive problem-solving. Focus on establishing scalable office workflows, coordinating vendors and facilities, supporting office technology, and creating effective onboarding and team experiences.
Location: Bangalore, India; on-site, work from office
Company
is opening a new Bangalore office and needs operational support to establish and run it day to day.
What you will do
- Manage complex senior leadership calendars, prioritize meetings, resolve conflicts, and align schedules with business priorities.
- Plan executive travel itineraries, coordinate flights and accommodations, manage on-the-ground logistics, and handle expense reporting.
- Manage executive communications, prepare meeting agendas and materials, capture notes, and drive follow-up on action items.
- Run day-to-day office operations, including vendors, supplies, mail, facilities coordination, and general logistics.
- Plan team events and onboarding experiences while supporting in-office rituals and workplace technology.
- Build scalable workflows and administrative systems as the Bangalore office grows.
Requirements
- 5+ years of experience supporting executives, managing office operations, or working in a similar high-responsibility administrative role.
- Strong ownership, independent judgment, prioritization, and problem-solving skills in ambiguous situations.
- Exceptional organization and attention to detail when managing multiple priorities.
- High integrity and discretion when handling confidential information.
- Proficiency with Google Workspace and Microsoft Office; ability to learn and implement tools such as Slack, Confluence, and Jira.
- Clear written and verbal communication skills, adaptability, and willingness to handle a broad range of tasks.
Nice to have
- Experience supporting senior management.
- Experience opening or scaling an office.
- Event planning or workplace experience.
- Exposure to budgeting, expense tracking, or basic bookkeeping.
Culture & Benefits
- Foundational ownership in building a new office.
- Close collaboration with senior leadership and significant visibility into office operations.
- Opportunity to shape how the Bangalore office operates as it grows.
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