Clinical Trial Assistant (Clinical Research)

Location: Permanent work from home; Monday to Friday, 20 hours per week, with flexible hours aligned with Australian Business Hours

Hourly pay rate established based on performance in the application process

Company

hirify.global recruits independent contractors for client assignments.

What you will do

• Maintain financial trackers for active clinical trials, including visits, procedures, invoiceable items, pass-through costs, and governance fees.
• Reconcile sponsor and CRO remittances with payment schedules and follow up on underpayments, missed milestones, and discrepancies.
• Prepare invoices for unscheduled visits, screen failures, protocol amendments, storage, and other study-related costs.
• Coordinate participant scheduling, visit preparation, logistics, sample processing, courier dispatch, and day-to-day operations across multiple studies.
• Prepare source documents, complete EDC entries, and maintain ISF files, IP accountability records, temperature logs, and laboratory inventories.
• Support ethics and governance submissions, safety reporting, audit and monitoring preparations, site documentation, and communication with sponsors, CROs, and monitors.

Requirements

• Previous experience at a clinical trial site, CRO, or sponsor in an assistant, coordinator, or clinical trial administration role.
• Hands-on experience with clinical trial site finances, including budget schedules, invoicing, payment reconciliation, or receivables tracking.
• Working knowledge of ICH-GCP and the NHMRC National Statement.
• Strong Excel skills and the ability to maintain detailed tracking spreadsheets.
• Strong attention to detail, organization, time management, and the ability to manage multiple concurrent studies independently.
• Excellent written and verbal English communication skills, including direct communication with sponsors, CROs, and clinical trial monitors.

Nice to have

• Experience with the Medicines Australia standard Clinical Trial Research Agreement and associated budget schedules.
• Familiarity with CTMS and common EDC systems.
• Background in health sciences, nursing, pharmacy, clinical research, or a related discipline.
• Experience with practice management software, medical billing systems, or financial negotiations involving clinical trial sites, sponsors, and CROs.

Culture & Benefits

• Permanent work-from-home arrangement.
• Part-time schedule of 20 hours per week.
• Flexible working hours aligned with Australian business hours.
• Independent contractor engagement.
• Immediate hiring.

Hiring process

• Complete the application and assessment questions.
• Complete a technical check and submit a voice recording.
• Pay rate is established based on application performance; completed submissions receive priority review.