Accounts Payable Administrator

TL;DR

Accounts Payable Administrator (Finance Systems): Supporting accurate supplier and invoice processing across Oracle, Dynamics 365, and related systems with an accent on data integrity, exception resolution, and process controls. Focus on investigating invoice discrepancies, maintaining supplier records, improving scanning and reporting workflows, and using automation and AI-enabled tools to increase team productivity.

Location: Hybrid work with at least three days per week in the office at the hirify.global headquarters in London, United Kingdom.

Company

hirify.global is an online fashion retailer serving customers worldwide through its digital commerce platform.

What you will do

• Manage documents in the Dynamics 365 staging area and resolve discrepancies involving dates, currencies, purchase orders, and duplicate invoices.
• Support Accounts Payable Assistants and suppliers with invoice and supplier queries, including missing invoice investigations.
• Maintain supplier records across Oracle, Dynamics 365, and Extranet systems, following authorization controls.
• Monitor the third-party invoice scanning solution and report system and data integrity issues to relevant teams.
• Prepare administrative reports and contribute to process improvement and finance projects.
• Use automation and AI-enabled tools, including Microsoft Copilot, to improve data quality, reporting, and productivity.

Requirements

• Accurate, logical, and detail-oriented approach to work.
• Strong time-management, written communication, and verbal communication skills.
• Ability to take initiative and adapt to rapid change.
• Ability to collaborate effectively in a fast-paced environment.
• Intermediate Excel skills are beneficial but not essential.

Culture & Benefits

• Collaborative and inclusive environment with a focus on diversity, equity, and inclusion.
• Employee discount, sample sales, and a celebratory day in addition to 25 days of annual leave.
• Private medical care and matched pension contributions of up to 5%.
• Personalized learning and career development opportunities.
• Fixed annual payment in addition to salary and summer hours, including 3pm Friday finishes in June, July, and August.
• Free shuttlebus service between Watford station and the Leavesden office.