Accounts Payable Assistant

TL;DR

Accounts Payable Assistant (Finance/Retail): Processing high-volume supplier invoices, multi-currency payments, reconciliations, and vendor account data for a global online fashion retailer with an accent on payment accuracy, stakeholder management, and process optimisation. Focus on investigating aged liabilities, improving paid-on-time and auto-match rates, and using financial data to support management decisions.

Location: Hybrid role based at the hirify.global office in London, with at least 3 days per week in the office.

Company

hirify.global is an online fashion retailer serving customers around the world.

What you will do

• Match receipted purchase orders with supplier invoices and ensure compliance with invoice policy.
• Prepare weekly multi-currency payment runs and support the goal of paying suppliers on time.
• Review debit balances, unallocated payments, aged GRNI, and other outstanding liabilities.
• Complete rotational reconciliations for key supplier accounts and maintain accurate account visibility.
• Maintain supplier master data, archive inactive accounts, and follow fraud-prevention procedures.
• Investigate low paid-on-time and auto-match rates and collaborate with stakeholders to improve performance.

Requirements

• Experience handling purchase orders and high-volume invoicing, ideally in the retail sector.
• Experience with ERP systems and accounting software.
• Intermediate Excel skills and the ability to identify meaningful insights from detailed financial information.
• Strong analytical, problem-solving, written, and verbal communication skills.
• Ability to plan and prioritise workload, meet tight deadlines, adapt to change, and take initiative.
• Ability to work from the London office at least 3 days per week.

Nice to have

• Experience working on a global scale.
• Experience using Dynamics 365.

Culture & Benefits

• Employee discount, sample sales, and access to a nominated family member or friend discount.
• 25 days of annual leave plus an additional celebration day.
• Private medical care and pension contributions matched up to 5%.
• Flexible benefits allowance, fixed annual payment, and summer Friday hours ending at 3pm during June, July, and August.
• Personal development opportunities, LinkedIn Learning access, and career development support.
• Inclusive, collaborative, fast-paced environment with a free shuttlebus between Watford station and the Leavesden office.