Office Coordinator

Location: Leuven, Belgium. Physical office presence is required to manage on-site operations, welcome guests, and maintain office culture.

Company

hirify.global develops entertainment technologies that combine science, art, and high-tech innovation across cinemas, smartphones, and other media experiences.

What you will do

• Act as the primary contact for office operations, visitors, facilities, couriers, suppliers, and building management.
• Maintain the office environment, supplies, access systems, safety processes, and employee amenities.
• Plan and coordinate local events, meetings, holiday activities, off-sites, trainings, catering, and venues.
• Arrange business travel, including flights and hotels for client visits, roadshows, and international trade shows.
• Support onboarding and offboarding logistics, including desks, badges, mobile subscriptions, and health insurance setup.
• Coordinate the local company car fleet, purchase requests, invoices, expenses, and operational follow-ups with global Finance, Procurement, People, and IT teams.

Requirements

• Proven experience in office management, administration, or operations support.
• Strong organizational skills and the ability to manage multiple priorities.
• Hands-on, approachable, service-oriented, and collaborative working style.
• Ability to coordinate suppliers, facilities, travel, events, fleet administration, and finance processes.
• Willingness to support local health and safety initiatives as the designated First Aid Officer.

Culture & Benefits

• Collegial culture with challenging projects and opportunities to make a visible contribution.
• Responsibility for creating a clean, welcoming, and engaging office experience.
• Collaboration with local employees and EMEA-wide People, Finance, and IT teams.
• Support for employee activities, refreshments, social events, and office amenities.
• Compensation and benefits are provided by hirify.global.