Event Coordinator (Events)

TL;DR

Event Coordinator (Events): Provide comprehensive support to the Events team by managing client relationships, negotiating with venues, and coordinating event logistics across the US with an accent on client communication, project execution, and revenue optimization. Focus on managing multi-element events, ensuring contract compliance, and supporting operational aspects including travel and onsite assistance.

Location: Remote (USA)

Company

hirify.global is a global AI-powered business travel and expense platform delivering an intuitive experience for travelers and finance teams.

What you will do

• Support Event Planners and clients on mid to large-sized projects and manage small meetings and events.
• Negotiate rates and terms with venues to maximize revenue and commissions.
• Maintain thorough project documentation and ensure contract compliance.
• Coordinate event programs operationally, including tracking milestones and invoicing.
• Provide travel and onsite support when needed and assist with internal systems like Cvent.
• Take meeting minutes and follow up on action items.

Requirements

• Location: Must be based in the USA and able to work remotely.
• 1-3 years of event planning experience preferred.
• Professional oral and written communication skills with proficiency in Google/MS Suites.
• Ability to multitask, manage deadlines, and work flexible part-time shifts including early mornings, late evenings, and weekends.
• Cvent knowledge preferred.
• Empathetic, independent thinker with strong client service orientation.

Culture & Benefits

• Comprehensive benefits tailored by country including healthcare, insurance, and wellness resources.
• Retirement savings programs and equity participation opportunities.
• Flexible time off, paid parental leave, and country-specific holidays.
• Supportive work environment with global office spaces and in-office perks.
• Commitment to diversity, equity, and inclusion with equal opportunity employment.