F&B Administrative Assistant

TL;DR

F&B Administrative Assistant (Hospitality): Providing comprehensive administrative and coordination support to the Director of Food & Beverage with an accent on bridging communication between international management and the local Japanese team. Focus on managing schedules, facilitating cross-cultural alignment, and handling administrative documentation including budgeting and invoicing.

Location: Must be based in Tokyo, Japan

Company

hirify.globals & Resorts is a luxury hospitality brand developed in partnership with the jeweler Bulgari, operating as part of the Marriott International portfolio.

What you will do

• Provide administrative support to the Director of Food & Beverage.
• Act as a communication bridge between English-speaking management and Japanese staff.
• Manage schedules, organize meetings, and prepare departmental reports.
• Handle translation and adaptation of communications across cultures.
• Support budgeting processes, invoice tracking, and administrative documentation.
• Contribute to operational projects, audits, and F&B initiatives.

Requirements

• Native Japanese language skills required
• Professional command of English (written and spoken) required
• Previous experience in an international or multicultural environment.
• Strong organizational skills and attention to detail.
• Ability to respect and navigate Japanese business practices.
• Proactive and independent approach to work.

Nice to have

• Familiarity with the hospitality or Food & Beverage industry.

Culture & Benefits

• Opportunity to work with a prestigious luxury brand.
• Part of the global Marriott International network.
• Inclusive work environment that values diverse backgrounds.
• Commitment to equal opportunity and non-discrimination.