Executive Support (Administration)

TL;DR

Executive Support (Administration): Managing calendars, travel, and operational support for the leadership team with an accent on prioritization and strategic time management. Focus on optimizing executive productivity and coordinating special projects to support the rollout of AI products.

Location: Hybrid: Must be based in Malaysia (at least 3 days per week in office)

Company

Leading insurance platform in Southeast Asia expanding into various financial services to help people save and grow their money.

What you will do

• Act as a strategic partner to leadership to ensure time is spent on high-leverage activities.
• Manage and optimize complex calendars, resolving conflicts and prioritizing critical meetings.
• Coordinate travel arrangements including flights, hotels, and dining reservations.
• Collaborate with the recruiting team to schedule interviews and collect feedback.
• Provide operational and strategic support for special projects as needed.

Requirements

• 5-7 years of experience in an executive support or similar function.
• Experience supporting multiple technical or business leaders.
• Background in a high-growth startup or investment banking environment.
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Gmail).
• Strong English communication skills.

Culture & Benefits

• Opportunity to work closely with leaders bringing AI products to market.
• International environment with over 20 nationalities.
• Passionate, high-driven culture focused on building next-generation products.
• Hybrid work model (3 days office / 2 days remote).

Hiring process

• Online assessment or practical task.
• Role-specific interview.
• Final round with the CEO.