Executive Assistant (Product)

TL;DR

Executive Assistant (Product): Providing strategic and comprehensive administrative support to the Chief Design Officer and SVP of Software with an accent on calendar management and operational efficiency. Focus on coordinating global schedules, managing travel, and facilitating the Product Leadership roadmap.

Location: Hybrid - Helsinki, Finland

Company

hirify.global is a health technology company that empowers people to own their inner potential through its award-winning hirify.global Ring and connected app.

What you will do

• Provide high-level administrative and organizational support to the Product Leadership Executives.
• Manage complex global calendars and coordinate meetings across multiple time zones.
• Prepare meeting materials, including agendas and pre-reads, and track action items.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Monitor executive inboxes to identify and surface urgent priorities.
• Support the strategic execution of the Product Leadership roadmap and coordinate team on-sites.

Requirements

• 5+ years of experience supporting senior leaders in an EA or coordination role.
• Experience working in a fast-growing international company.
• Strong proficiency with Google Workspace (calendars, documents, and presentations).
• Excellent written and verbal communication skills.
• Must be based in Helsinki (Hybrid) and available for occasional travel in Finland and the US.
• Ability to handle confidential information with professionalism.

Culture & Benefits

• Competitive salary and lunch benefits.
• Wellness benefits and dedicated Wellness Time Off.
• Enhanced occupational health care.
• Personal hirify.global Ring plus lifetime membership.
• Flexible working hours within a collaborative, global environment.