Civil Litigation Legal Secretary

TL;DR

Civil Litigation Legal Secretary: Providing comprehensive legal and administrative support to attorneys handling personal injury defense matters with an accent on document drafting, court e-filing, and case management. Focus on maintaining electronic files, managing complex calendars, and ensuring compliance with California court procedures.

Location: Remote within the United States (excluding Hawaii and Alaska)

Salary: $62,462–$83,408 (based on national hourly range of $30.03–$40.10)

Company

A leading personal lines property and casualty insurance group serving AAA members across 23 states and the District of Columbia.

What you will do

• Draft and compose legal correspondence, documents, and forms.
• Manage electronic case files and maintain accurate records in a paperless environment.
• Handle docketing, calendaring of appearances, and tracking of filing deadlines.
• Provide administrative support for depositions, hearings, and medical examinations.
• Perform e-filing with various California courts.
• Coordinate scheduling and follow-up tasks for attorneys.

Requirements

• 3–5 years of experience as a Legal Secretary or equivalent.
• Must be authorized to work indefinitely in the US (no visa sponsorship).
• Deep understanding of California Court venue rules and e-filing processes.
• Proficiency in Microsoft Office 365, Teams, OneDrive, and Adobe PDF manipulation.
• Strong organizational skills and ability to manage sensitive, confidential information.
• Advanced knowledge of legal terminology and procedures.

Nice to have

• Bachelor’s degree in a related field.
• Active Notary license.
• Experience with e-Docs and Team Connect.

Culture & Benefits

• Comprehensive compensation package including annual bonus eligibility.
• 401(k) retirement plan with company match.
• Remote-first culture with flexible workplace policies.
• Commitment to inclusion, belonging, and professional development.
• Focus on sustainability and community resilience.