Inspection Secretary

TL;DR

Inspection Secretary (Administration): Managing inspection lifecycles from estimation and scheduling to report completion and billing notification with an accent on coordination between clients and inspectors. Focus on optimizing scheduling efficiency, maintaining accurate documentation, and ensuring timely delivery of regulatory reports.

Location: Remote (Must be based in the Philippines)

Company

hirify.global is a service provider specializing in virtual administrative support.

What you will do

• Estimate inspection requirements and costs based on client requests and project specifications.
• Coordinate and schedule inspections with clients, inspectors, and other relevant parties.
• Ensure timely completion of inspections and the preparation of corresponding reports.
• Inform the billing department of completed inspections and provide necessary documentation.
• Maintain accurate, up-to-date records of all scheduled and completed inspections.
• Monitor progress and follow up on delays to ensure regulatory and client deadlines are met.

Requirements

• Proven experience in an administrative or secretarial role.
• Location: Must be based in the Philippines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills.
• High school diploma or equivalent (degree in Business Administration is a plus).

Nice to have

• Experience within the inspection or construction industry.
• Knowledge of inspection processes and industry standards.
• Familiarity with billing and invoicing procedures.
• Experience using professional scheduling and coordination software.