Workplace Coordinator (Operations)

TL;DR

Workplace Coordinator (Operations): Managing daily reception, operational and administrative activities of the D&B office with an accent on visitor experience and facility compliance. Focus on coordinating site safety, security, and office efficiency strategies.

Location: Hybrid (Warsaw, Poland)

Company

hirify.global is a global leader in business decisioning data and analytics, helping companies worldwide grow, manage risk, and innovate.

What you will do

• Manage reception services, welcoming guests and handling inquiries in a professional manner.
• Act as the primary point of contact for all safety, security, and health & safety matters, including access control and CCTV.
• Coordinate catering, mail, and third-party office services, including stock control.
• Handle facilities administration, procurement processes, and invoicing for supplier contracts.
• Supervise and coordinate maintenance, cleaning works, contractors, and the landlord.
• Implement office efficiency strategies and manage workplace setup and supplies.

Requirements

• At least 4 years of professional experience in a fast-paced office environment or hospitality industry.
• Understanding of Health & Safety Regulations; Fire warden qualification is preferred.
• Proficiency in Microsoft Office Suite.
• Excellent communication, planning, and interpersonal skills.
• Fluency in English and Polish (languages relevant to the working market).
• Must be based in Warsaw, Poland to support the hybrid work model.

Culture & Benefits

• Access to D&B’s comprehensive benefit package.
• Work within a diverse, global team that values creativity and collaboration.
• Commitment to continuous growth through social experiences and structural learning programs.
• Professional environment with a focus on ESG objectives and ISO Standards.