Lead Executive Operations

TL;DR

Lead Executive Operations: Establishing operating rhythms and execution structures for the CEO office with an accent on cross-functional coordination and process optimization. Focus on translating leadership priorities into actionable plans, identifying operational bottlenecks, and driving execution in a fast-paced environment.

Location: On-site in Petaling Jaya, Malaysia

Company

A high-talent density team building AI-driven products with a focus on speed, quality, and collective decision-making.

What you will do

• Establish simple operating structures, cadences, and tracking systems to maintain momentum.
• Translate high-level leadership priorities into clear, executable project plans.
• Coordinate across diverse teams to ensure organizational alignment and progress.
• Identify and resolve execution risks, gaps, and bottlenecks early.
• Build lightweight playbooks and operational workflows to improve consistency.
• Track progress and provide clear, concise updates to the leadership team.

Requirements

• Experience in operations, consulting, startups, or executive-facing roles.
• Proven track record of supporting or working closely with senior executives.
• Experience building processes in early-stage or scaling environments.
• Strong ability to structure complex problems and drive execution independently.
• Clear communication skills and ability to collaborate across different teams.
• Good judgment in fast-moving, ambiguous environments.

Culture & Benefits

• High talent density, hands-on team environment.
• Focus on rapid speed and high-quality product shipping.
• Collaborative decision-making culture.
• Opportunity to contribute to AI products with global impact.

Hiring process

• Evaluation of applications by team members.
• 3 to 4 interview rounds conducted via virtual meetings or on-site.
• Prompt decision-making process focused on transparency and efficiency.