Administrative Specialist (Systems & Settlements)

TL;DR

Administrative Specialist (Systems & Settlements) (Office Operations): Support day-to-day administrative and operational functioning of the office across finance, systems, and vendor management with an accent on budget oversight, process optimization, and infrastructure maintenance. Focus on managing financial documentation, administering tools like JIRA and Dynamics, and coordinating vendor relationships.

In-office full-time in Warsaw, Poland.

7800 - 10 800 PLN gross monthly.

Company

Game development studio creating revolutionary story-driven RPGs.

What you will do

• Manage operational budgets, forecast expenses, monitor deviations, and handle financial documentation including invoices and company card expenses.
• Administer and optimize systems like JIRA, Confluence, and Dynamics; support new tool implementations and maintain documentation.
• Oversee fixed asset records, inventory processes, and settlements for tenants and departing employees.
• Manage vendor relationships, negotiate terms, source suppliers, and handle administrative contracts.
• Plan office purchases, maintain infrastructure standards, and organize meetings and onboarding/offboarding.

Requirements

• Minimum 2 years in administrative, office operations, or similar role.
• Knowledge of ERP systems like Dynamics, JIRA, and Confluence.
• Very good MS Office skills, especially Excel with large datasets, pivot tables, and financial functions.
• Strong analytical skills for budget data interpretation.
• Experience with inventory and fixed asset management.
• Strong organizational, multitasking, negotiation skills, attention to detail, and proactive attitude.

Culture & Benefits

• Private medical healthcare, dental, rehabilitation for you and family; life insurance; cancer screenings; mental health support.
• Sports card, menstrual leave, RED Parents Network, summer camp for kids.
• Trainings, courses, e-learning; cafeteria platform for benefits and vouchers.
• Dog-friendly office, social events, international environment, gym with classes, no dress code, bike facilities, sustainability initiatives.