International Workplace Manager

TL;DR

International Workplace Manager (EMEA & APJ): Manage real estate activities, workplace operations, and vendor relationships across regions with an accent on project delivery, budgeting, and team leadership. Focus on end-to-end office fit-outs, ensuring consistent employee experience and operational support in a growing organization.

Location: Based in Warsaw office with office-centric hybrid schedule (Mon, Tue, Thu in-office; WFH Wed, Fri depending on work type)

Salary: 19,833–21,833 PLN gross monthly (UoP)

Company

Leading platform for human + AI collaboration helping teams orchestrate work from small projects to strategic initiatives.

What you will do

• Oversee EMEA & APJ real estate activities including strategic planning, vendor management, budgeting, site selection, transactions, and project delivery.
• Manage end-to-end office fit-out projects from procurement and construction to IT setup and staff relocations.
• Lead day-to-day workplace operations, scale local teams, hire, develop, and manage high-performing inclusive teams.
• Ensure consistent employee experience through operational support, vendor relationships, and cross-functional partnerships with People, IT, Finance, Recruiting.
• Partner on culinary programs, onboarding, space planning, global standards, and annual budgets.
• Negotiate contracts with landlords and vendors for cleaning, maintenance, food services.

Requirements

• Must be based in Warsaw, Poland with hybrid office-centric schedule
• 4+ years direct customer service experience
• 5+ years office operations experience including building infrastructure knowledge
• Previous people management experience
• Strong project management, prioritization, interpersonal and communication skills
• Proficient in Google Apps and calendar tools

Culture & Benefits

• Contract of Employment (UoP) with option for 50% tax deductible costs
• Health insurance (Lux Med) with dental and travel coverage
• Meals reimbursement on office days, home office setup budget, gym reimbursement
• Career growth budget, fertility support, mental health support, group life insurance
• MacBooks with accessories, office-centric hybrid culture