Workplace Services Manager

TL;DR

Workplace Services Manager (Facilities): Delivery, quality, and continuous improvement of workplace services at site level with an accent on operational excellence, compliance, and employee experience. Focus on overseeing IFM service delivery, managing vendor relationships, ensuring HSE compliance, and optimizing budgets and space utilisation.

Location: Paris, France (onsite)

Company

Global beauty company operating in a corporate environment with Integrated Facilities Management (IFM) model.

What you will do

• Own on-site workplace and facilities performance, ensuring operational excellence and compliance.
• Oversee hard and soft FM services through IFM partners, including office moves, refurbishments, and space optimisation.
• Manage vendor relationships, contracts, budgets, invoice approvals, and cost optimisation.
• Lead HSE compliance, risk assessments, incident investigations, audits, and emergency preparedness.
• Champion workplace experience, engage stakeholders across HR, IT, Procurement, Finance, and Brands, and deliver events and onboarding.
• Provide reporting and insights to regional leadership on performance and utilisation.

Requirements

• 5–8 years’ experience in facilities or workplace management in corporate or HQ environment
• Proven experience in IFM or outsourced FM model
• Budget ownership, vendor and contract management experience
• Strong HSE background; IOSH required (NEBOSH desirable)
• Stakeholder-savvy, data-driven, matrix organisation experience
• Fluent in English (written and spoken)

Nice to have

• NEBOSH certification

Culture & Benefits

• High-quality, inclusive workplace aligned with hirify.global’s culture and DEI agenda.
• Focus on employee satisfaction, operational excellence, and business continuity.
• Matrix organisation with cross-functional collaboration.