Executive, CEO Office (Insurtech)

TL;DR

Executive, CEO Office (Administration): Providing high-level operational and administrative support to the CEO to ensure the efficient execution of day-to-day priorities with an accent on cross-functional coordination and priority tracking. Focus on driving deliverables across multiple departments, managing executive workflows, and resolving operational bottlenecks.

Location: On-site in Petaling Jaya, Selangor, Malaysia

Company

hirify.global is a leading Southeast Asian insurance platform digitizing the industry for over 8 million users and integrating AI into its services.

What you will do

• Manage the CEO's schedule, meetings, and documentation while tracking priorities and action items.
• Coordinate cross-functional execution between HR, Operations, Finance, Product, and Marketing to align timelines.
• Handle administrative tasks including data tracking, reporting, and workflow organization to support decision-making.
• Identify operational gaps and propose practical solutions to improve internal efficiency.
• Prepare briefing notes and summaries for internal and external meetings.

Requirements

• 3+ years of experience in administrative support, operations, or HR coordination.
• Must be based in or able to work on-site in Malaysia.
• Proficiency in Google Sheets, Excel, and Google Docs.
• Strong written communication skills for internal recaps and updates.
• High level of discretion and professionalism when handling sensitive internal information.

Culture & Benefits

• Exposure to rapid growth within a Southeast Asian tech leader.
• Flat, no-politics organizational structure emphasizing speed and ownership.
• Above-market compensation package.
• Fast-tracked career growth opportunities.