Project Administrator/Coordinator

TL;DR

Project Administrator/Coordinator: Provides high-level administration and coordination support for complex, regulated technology and infrastructure initiatives with an accent on governance, financial management, and document control. Focus on preparing project documentation, coordinating delivery activities across internal teams and external vendors, and assisting with budget tracking and financial reporting.

Location: Adelaide, Australia. Australian citizenship mandatory. Baseline Clearance (NV1 preferred) required.

Company

hirify.global is an AI-powered global business and technology transformation partner, delivering tangible business value by imagining the future of organizations and making it real with AI, technology, and people.

What you will do

• Provide high-level project administration and coordination support across multiple initiatives.
• Prepare, maintain, and control project documentation, reports, registers, presentations, and governance artefacts.
• Coordinate project meetings, workshops, agendas, minute taking, and action tracking.
• Support project planning, scheduling, milestone tracking, RAID, and change management activities.
• Coordinate delivery activities across internal teams and external vendors.
• Support procurement activities and manage vendor invoice processing and financial administration, assisting with budget tracking, forecasting, and financial reporting.

Requirements

• 6+ years’ experience as a Project Administrator, Project Coordinator, or Project Support role.
• Proven experience supporting projects in structured or regulated environments.
• Strong organisational, documentation, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint, MS Project).
• Bachelor’s degree in business, IT, Project Management, or equivalent practical experience.
• Australian citizenship mandatory.
• Baseline Clearance (NV1 preferred) required.

Culture & Benefits

• Flexible work arrangements including remote work and flexible hours for work-life balance.
• Strong focus on career growth through various programs and diverse professions.
• Opportunities for valuable certifications in latest technologies such as AWS and Microsoft Azure.