Recruiting Coordinator

TL;DR

Recruiting Coordinator (HR): Orchestrating high-volume and complex interview processes for an expanding EMEA team with an accent on enhancing the global candidate experience and maintaining data integrity in applicant tracking systems. Focus on streamlining hiring operations, facilitating logistics, and ensuring professional, empathetic candidate interactions.

Location: Hybrid in Lisbon, Portugal. Regular in-office presence is required.

Company

hirify.global runs one of the world’s largest networks, protecting and accelerating millions of websites and Internet properties.

What you will do

• Orchestrate high-volume, complex interviews (video, phone, onsite) with precision and efficiency.
• Enhance the candidate experience from initial contact to offer, both virtually and in-person.
• Maintain and optimize applicant tracking systems, dashboards, and candidate trackers for data integrity.
• Handle sensitive and confidential information with the utmost professionalism.
• Collaborate with Recruiters and Hiring Managers to streamline processes and contribute to cross-functional recruiting operations projects.
• Coordinate candidate travel arrangements and manage expense processes seamlessly.

Requirements

• Proven experience in a fast-paced environment requiring exceptional organizational skills, high-volume coordination, or extensive client/customer support.
• Demonstrated ability to prioritize tasks, manage time effectively, and maintain meticulous attention to detail even under pressure.
• Resourceful and proactive approach to identifying and solving problems, adapting quickly to ambiguous or changing situations.
• Strong collaborative spirit with outstanding written and verbal communication skills.
• A service-oriented mindset and a genuine passion for delivering positive experiences.
• Proficiency with G Suite (Gmail, Calendar, Docs, Sheets, etc.) or similar scheduling and productivity tools.
• English: Fluency (written and verbal) required.

Nice to have

• Direct Recruiting Coordination experience.
• Experience with Greenhouse (Applicant Tracking System) and/or Goodtime (Scheduling Automation).

Culture & Benefits

• Mission to help build a better Internet and protect the free and open Internet.
• Commitment to diversity and inclusiveness; hiring based on potential and support for development.
• Project Galileo: Equipping journalism and civil society organizations with tools to defend against attacks.
• Athenian Project: Providing protection and reliability for state and local government election websites.
• 1.1.1.1: Building a faster, more secure, and privacy-centric public DNS resolver with a strong privacy commitment.
• Focus on developing employees and learning new skills.