Executive Assistant (Tech)

TL;DR

Executive Assistant (Tech): Driving operational excellence and administrative support for the CEO and senior leadership with an accent on optimizing complex calendars, travel, and meeting logistics. Focus on serving as a trusted point of contact, ensuring timely follow-up, and maintaining confidentiality.

Location: On-site in Düsseldorf, Germany

Company

hirify.global, the global leader in event ticketing tech, transforms event ticketing for major brands and is backed by over $65 million in funding.

What you will do

• Drive operational excellence as the right hand to the CEO and senior leadership.
• Own and optimize complex calendars, travel itineraries, and meeting logistics across time zones.
• Prepare agendas, capture clear and actionable meeting notes, and ensure timely follow-up.
• Serve as a trusted point of contact between the leadership team and internal/external stakeholders.
• Greet, host, and coordinate visits from top guests, investors, and strategic partners.
• Organize on-site meetings, team events, and leadership offsites, from planning to flawless execution.
• Handle highly sensitive information with integrity, sound judgment, and commitment to confidentiality.

Requirements

• 2–7 years of experience supporting C-level executives, ideally in a fast-paced tech or startup environment.
• Mastery of complex, executive-level calendar management, including balancing competing priorities and multi-timezone scheduling.
• Proven ability to thrive and remain composed in a high-pressure, rapidly changing environment.
• Excellent verbal and written communication skills, with a professional and warm demeanor.
• Professionalism, discretion, proactivity, and high reliability with exceptional attention to detail.
• Fluency in English (spoken and written).

Nice to have

• German language proficiency is a plus.

Culture & Benefits

• Play a mission-critical role for global brands in live entertainment tech.
• Scale sustainably on a profitable, VC-backed foundation with continuous investment in people and products.
• Collaborate with a top-tier team including leaders from Google, Slack, and Salesforce.
• Join a diverse, merit-driven team spread across six global offices.
• Be part of one of Europe’s fastest-growing scale-ups.
• Work alongside tech's brightest minds, including Forbes 30 Under 30 founders.