Executive Assistant to the VP Engineering (AI)

TL;DR

Executive Assistant to the VP Engineering (AI): Providing comprehensive administrative and operational support to the Head of Engineering, managing calendars, travel, correspondence, and various projects with an accent on professionalism, rigor, confidentiality, and proactive problem-solving. Focus on streamlining executive operations within a fast-paced, high-tech startup environment and liaising across internal and external stakeholders.

Location: On-site in Paris

Company

hirify.global is a dynamic, collaborative team passionate about AI, focused on democratizing high-performance, open-source AI models and solutions for enterprise needs.

What you will do

• Manage the Head of Engineering’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence (emails, letters, phone calls).
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases.
• Act as a point of contact among executives, employees, clients, and other external partners, handling confidential matters with discretion.
• Run projects in collaboration with the office manager (e.g., employee events).

Requirements

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant or similar role supporting C-level executives in fast-paced environments.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.

Nice to have

• Interest for AI.
• Experience working in a tech company.
• Prior experience working with a VP Engineering.

Culture & Benefits

• Competitive cash salary and equity package.
• Daily lunch vouchers and monthly contributions to a Gympass subscription and mobility pass.
• Full health insurance for you and your family.
• Generous parental leave policy.
• Dynamic, collaborative, low-ego, and team-spirited work environment committed to driving AI innovation.