Senior Fund Administrator (Fund Administration)

Location: Luxembourg; hybrid workplace.

Company

hirify.global is building an inclusive workforce and supporting professional growth through expertise, collaboration, and continuous improvement.

What you will do

• Administer entities across corporate and fund vehicles, investment holding companies, and fund structuring entities.
• Coordinate company secretarial matters, including agendas, board packs, director availability, minutes, and routine resolutions.
• Prepare incorporation documents, annual and ad hoc filings, regulatory and statutory filings, payment instructions, and transaction documentation.
• Maintain accurate records and data integrity, and liaise with notary offices, government offices, tax authorities, and banks.
• Review routine fund operations, including investor calls and distributions, and assist with entity audits.
• Review junior team members’ work, supervise and train junior staff, and follow hirify.global’s internal control frameworks.

Requirements

• 3–5 years of prior experience in a similar position, including relevant fund or corporate administration experience.
• University degree, preferably in law, finance, or business administration, or progress toward a relevant qualification such as CGO/CGI certificate level or equivalent.
• Excellent written and oral English communication skills.
• Strong organisational skills, ability to multitask, and attention to detail.
• High integrity and dependability.
• Ability to work independently and as part of a team.

Nice to have

• French, German, or another European language.

Culture & Benefits

• Inclusive and diverse working environment with opportunities for professional growth, mentoring, and team initiatives.
• Flexible hybrid working and the ability to work abroad for up to 3 weeks per year.
• Discretionary bonus scheme and generous holiday allowance.
• Pension scheme, private medical insurance including eye care, and life assurance.
• Worldwide travel insurance, health and wellbeing programmes, and on-site parking.