CEO Assistant / Management Board Office Coordinator

Location: Warsaw, Przyokopowa, Poland; flexible hybrid working model.

Company

hirify.global is a growing organization providing an international business environment.

What you will do

• Manage the CEO’s calendar, internal and external meetings, correspondence, and administrative processes.
• Coordinate domestic and international business travel.
• Prepare presentations, reports, summaries, briefing materials, meeting notes, and other documentation.
• Coordinate Management Board meetings, including scheduling, logistics, documentation, archiving, and governance compliance.
• Handle confidential information and act as a point of contact between the CEO and internal or external stakeholders.
• Support internal communications, leadership messages, employee updates, company events, and internal communication channels.

Requirements

• Some experience in administrative support and the ability to work with some independence.
• Fluent Polish and English with excellent verbal and written communication skills in an international business environment.
• Proficiency in word processing and a broad range of office and business software.
• Strong organization and time-management skills, including the ability to manage multiple tasks and deadlines.
• Professional handling of complex inquiries and interactions, with strong customer-service skills.
• Ability to conduct detailed research and compile comprehensive summaries.
• Experience tracking expenses, supporting budget control, and managing administrative documentation.

Culture & Benefits

• Stable, full-time employment in a growing organization with an opportunity to improve how teams work together.
• Flexible hybrid working model and a friendly working environment with support from an experienced team.
• Private medical care and an employer-subsidized MultiSport card.
• Additional day off on the employee’s birthday, holiday allowance, and two hours off early on the second Friday of each month.
• “10+ Leave” Program: 10 additional paid-leave days for employees with at least 10 years of total work experience.
• Access to training and professional development.

Hiring process

• Interviews must be completed without AI tools, external prompts, or third-party support; AI-generated responses or third-party assistance may result in disqualification.
• Applicants may be required to appear onsite at a hirify.global office, and the process includes in-person interviews with virtual backgrounds removed.