Creative Marketing Project Coordinator (AI)

Location: Remote - Portugal

Company

hirify.global is a global IT marketing company that develops scalable customer acquisition solutions for B2C clients, combining digital marketing, IT, design, AI-driven analytics, proprietary MarTech, and sales consulting.

What you will do

• Convert monthly requests for videos, images, and ad copy into structured ClickUp tasks with briefs, guidelines, references, owners, and deadlines.
• Coordinate daily with 15–25 creative strategists, video editors, designers, and media buyers, following up on progress and escalating delays or bottlenecks.
• Track creative assets from request through launch, testing, review, and handoff to media buyers.
• Review images, videos, and ad copy against briefs, client guidelines, and technical specifications, identifying typos, formatting errors, visual glitches, and AI-generated artifacts.
• Maintain logs, status updates, reports, and documentation using automated data and AI tools.
• Improve templates, task structures, handoffs, and automations to support a pipeline of 100–350 tasks per month.

Requirements

• Ability to manage a high volume of tasks with strict deadlines and accurate tracking.
• Ability to turn requests and ideas into clear, structured tasks and follow up with multiple teams professionally.
• Strong attention to detail when reviewing images, videos, and ad copy, with a genuine interest in creative marketing and advertising content.
• 2+ years of experience in operations, project coordination, or process management.
• Hands-on experience with project management tools such as ClickUp, monday.com, Asana, or Trello.
• Practical experience using AI tools such as ChatGPT, Claude, or similar to streamline work.
• Upper-intermediate English: B2 or higher.
• Proactive, reliable, adaptable, organized, and able to improve processes in a fast-paced environment.

Nice to have

• Experience in a marketing agency, creative production, or e-commerce environment.
• Interest in contributing ideas during brainstorming and growing into the creative side of marketing.

Culture & Benefits

• Fully remote work with flexibility to choose a productive and comfortable work environment.
• Paid vacations and unlimited sick days.
• Learning opportunities including books, workshops, and conferences.
• Coverage for home-office equipment and furniture.
• Medical insurance coverage and a flexible fitness allowance.
• Collaborative work with a diverse global team and opportunities to participate in brainstorming.