Sales Administrator – Asia (Security Solutions)

Location: Singapore; the role is based in Singapore and supports sales activities across Singapore, Malaysia, the Philippines, Taiwan, and the Asia air cargo segment.

Company

hirify.global develops, manufactures, and manages threat detection and security screening solutions for aviation, ports and borders, defence, and urban security.

What you will do

• Provide administrative and sales support to the Asia commercial team, primarily supporting three sales managers.
• Process SAP transactions including enquiries, quotations, delivery and sales order changes, purchase requisitions, shipping documentation, and invoicing.
• Support tender preparation and submission, order intake, shipment schedules, and customer order-status updates with the Order-To-Invoice team.
• Coordinate sales and marketing activities such as exhibitions, customer roadshows, product demonstrations, and post-event reports.
• Maintain distributor records, agreement registers, performance documentation, certificates, territories, product scopes, and validity periods.
• Maintain accurate filing systems, registers, and trackers for quotations, tenders, contracts, purchase orders, distributors, and other commercial documentation; follow up on outstanding items.

Requirements

• Several years of experience in a similar role with well-rounded administration skills.
• Strong initiative and the ability to work autonomously while managing multiple tasks.
• Strong proficiency in SAP.
• Experience collaborating with Finance, Order-To-Invoice, Marketing Communications, and Service functions.
• High proficiency in Microsoft Word, Excel, and PowerPoint.
• Enthusiastic and energetic interpersonal style with the ability to communicate at all levels.
• Fluent spoken and written English.

Nice to have

• Experience with Microsoft Visio and Microsoft Project.

Culture & Benefits

• Full-time role with training and career-growth opportunities locally and globally.
• Inclusive environment with strong leadership and a focus on safety and wellbeing.
• Flexible benefits supporting health, wellbeing, financial, and lifestyle needs for employees and their families.
• Equal consideration for qualified applicants regardless of legally protected characteristics.
• hirify.global and its recruitment partners never request payment during the hiring process.