Logistics Analyst

Location: Reston, Virginia, United States; work may be performed at an hirify.global or contractor facility, a rented facility, or a client site in the Washington, DC metropolitan area. Domestic overnight travel and on-site event support may be required. Candidates must be authorized to work in the United States.

Salary: $89,649.00–$152,404.00 per year.

Company

hirify.global is a global advisory and technology services provider helping clients solve complex challenges through expertise and technology.

What you will do

• Determine and document logistics requirements for small- to moderate-size scientific peer-review panels, workshops, conferences, and program meetings.
• Develop event plans, schedules, checklists, meeting-material processes, and participant-support procedures.
• Coordinate facilities, room configurations, virtual platforms, audiovisual services, accessibility needs, lodging, transportation, ticketing, and event resources.
• Arrange itineraries and logistical information, and coordinate per diem, honoraria, reimbursements, and related documentation.
• Serve as a primary point of contact for reviewers, panelists, speakers, vendors, project teams, government stakeholders, and other participants before, during, and after events.
• Provide on-site or virtual event support, resolve routine logistics issues, maintain records, reconcile payment documentation, and support event closeout.

Requirements

• High school diploma or GED and 5 years of meeting and conference planning and support experience; or a college degree and at least 1 year of meeting and conference planning and support experience.
• Willingness and ability to travel domestically, including overnight travel, and provide on-site event support when required.
• Must successfully complete a federal background investigation and obtain and maintain a Personal Identity Verification credential for required facility and system access.
• Strong organizational and time-management skills, with attention to detail when managing assignments, schedules, participant information, travel documentation, payment records, trackers, and event files.
• Clear and professional written and verbal communication and a strong customer-service orientation.
• Working knowledge of Microsoft Office or Microsoft 365 tools for correspondence, spreadsheets, schedules, and status information.
• Sound judgment and discretion when resolving routine logistics issues, escalating exceptions, and handling confidential, financial, personally identifiable, or pre-decisional information.

Nice to have

• Experience coordinating participant travel or event logistics, including transportation, ticketing, lodging, meeting facilities, per diem, honoraria, or reimbursements.
• Experience supporting scientific or technical peer-review panels, merit-review activities, grant programs, or federal research and science programs.
• Experience with federal travel procedures, event-management platforms, virtual meeting tools, or peer-review and grants-management systems.
• Experience supporting multiple meetings or events with overlapping schedules and deadlines.

Culture & Benefits

• Full-time employment with a mission-driven organization focused on improving lives and solving complex challenges.
• Collaborative workplace that values inclusion, difference, expertise, and professional development.
• The role is contingent upon contract award.
• No classified security clearance is required.
• Reasonable accommodations are available during the application and employment process.