People Operations Administrator (Workday)

Location: Hybrid, Cologne, Germany. Part-time, 32 hours per week, on a 6-month fixed-term contract.

Company

hirify.global is a communications company focused on trust, action, diversity, equity, inclusion and belonging.

What you will do

• Serve as the local contact for system-related queries, with a specific focus on Germany, supporting Workday users and monitoring ServiceNow.
• Manage onboarding and offboarding processes, including pre- and post-hire logistics, right-to-work checks, digital files, eligibility verification, first and last day coordination, and local People introductions.
• Act as the first point of contact for employees and managers in Germany and escalate complex, strategic or sensitive lifecycle matters.
• Maintain accurate Workday data, coordinate system updates with the Systems Manager, and support locally compliant processes.
• Prepare and send German HR documents, including employment contracts, certificates, reference letters, parental leave documents and legally compliant termination documentation.
• Coordinate mobility topics, including visa processes, A1 certificates, Working from Anywhere requests, stakeholder coordination and mobility database maintenance.

Requirements

• At least 2–3 years of professional experience in Human Resources, particularly HR systems or HR operations.
• Basic knowledge of German labour and social security law.
• Hands-on experience with Workday and proficiency in MS365, especially MS Excel.
• Fluency in English and German, both written and verbal.
• Excellent communication, organisation, stakeholder management and relationship-building skills.
• Accuracy, attention to detail, data integrity, discretion and the ability to handle confidential information.
• Ability to multitask and prioritise effectively in a fast-moving environment.
• Self-motivated, results-oriented and customer-focused approach, with analytical thinking and problem-solving skills.
• Trustworthy, reliable and careful working style with a high sense of responsibility.

Nice to have

• Good understanding of AI-driven HR tools such as Workday Assistant, chatbots and intelligent automation platforms.
• Interest in emerging HR technologies, AI and automation, with willingness to learn and experiment with new systems.
• Experience supporting People operations across EMEA or globally.

Culture & Benefits

• Work in a diverse, inclusive and authentic workplace.
• Support employee experience across the full lifecycle and contribute to People initiatives.
• Collaborate with the Global People Operations team and local German stakeholders.
• Support working-from-anywhere and employee mobility processes.