Hire Coordinator

Location: Onsite in Heanor, United Kingdom

Company

hirify.global develops engines, generators, power conversion and UPS systems, EV components, electrification solutions, microgrid controls, and clean energy solutions for OEM, residential, industrial, and commercial customers.

What you will do

• Administer hire contracts and engineering labour work tasks from initiation through completion.
• Process hire and engineering labour invoices, prepare customer quotations, and maintain contract documentation and records.
• Coordinate equipment availability, deliveries, collections, logistics, subcontract orders, and associated work packages.
• Handle customer and internal telephone enquiries and maintain relationships with customers, suppliers, and internal stakeholders.
• Manage client portals, databases, spreadsheets, asset records, audits, reports, and statistical information for senior management and the Board of Directors.
• Prepare Risk Assessments and Method Statements (RAMS) and ensure compliance with company procedures, quality, health and safety, ISO standards, and business systems.

Requirements

• Previous experience in an administrative, hire desk, customer service, or coordination role.
• Strong organisational and time management skills, with the ability to prioritise workload and manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills and a professional telephone manner.
• Competence in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong customer service focus.
• Ability to work independently and as part of a team.
• Customer focus, communication, planning and organisation, problem solving, teamwork and collaboration, commercial awareness, flexibility, and adaptability.

Culture & Benefits

• Competitive compensation and benefits.
• Work-life flexibility, recognition and rewards, and development and career opportunities.
• Safe and inclusive workplace with a Zero Is Possible safety culture.
• Values include Curiosity, Trust, Pace, and Excellence.
• Commitment to sustainability, inclusion, open communication, and proactive hazard reporting.